Job Opening Number: 107149
Job Requisition Number: 315 
Number of Positions: 1
Job Type: Management and Administration
Job Code: 000002
Department: CORPORATE SUPPORT SERVICES
Division: Human Resources
Hiring Salary Range: $61,408.00 - $69,084.00 per annum
Maximum of Salary Range: $76,760.00 per annum
Job Grade: 2
Job Status and Duration: Full Time (FT), Regular (R), vacancy 
Hours of Work: 35 Hour work week
Location: City Hall 
Posting Date:  05/11//2026
Closing Date: 05/15/2026

Reporting to the Senior, Manager, Talent Acquisition and Organizational Development. This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.  Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies.  Typically works under general direction.

KEY RESPONSIBILITIES

OPERATIONAL ACCOUNTABILITY

• Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
• Provide administrative assistance in support of business initiatives, programs, processes and projects.
• Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
• Maintain files and confidential records to ensure corporate compliance.
• Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.

 LOGISTICAL SUPPORT

• Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.  
• Book and arrange meetings, conferences, event attendance, resources, travel arrangements and amenities.

CUSTOMER SERVICE

• Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
• Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
• Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

COMMUNICATION AND REPORTING

• Research and assist with the preparation of policies, procedures and reports.
• Monitor and update data entry/database and web based records to support time sensitive reporting.

CONFIDENTIALITY 

• Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
• Provide documentation support for disciplinary, grievance and performance matters.

POSITION DISTINCTION

• Pre-screening of applicants. Maintains and manages the temporary pool candidate pool and arranges placement of staff based on operational demands

SELECTION CRITERIA

Education:

• Post-secondary certificate or diploma in Human Resource Management or equivalent in related field.

Experience:

• One to two years experience providing administrative support.

Other Skills and Assets:

• Knowledge of Municipal, Regional, Provincial and Federal Governments, applicable Legislations and Collective Agreements.
• Analytical skills for complex problem solving.
• Computer proficiency in Microsoft office/software, PeopleSoft HRMS/Financials, Versatile.

Additional Information

Interview:  Our recruitment process may be completed with video conference technology.

**Various tests and/or exams may be administered as part of the selection criteria.

    
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online by clicking the apply now button by 04/15/2026 and complete the attached questionnaire.

We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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