Job Posting Details

Job Opening Number: 107152 
Job Requisition Number: 318 
Number of Positions: 1
Job Type: Management and Administration
Department: OFFICE OF THE CAO
Division: Strategic Service & Initiative
Hiring Salary Range: $90,670 - $102,004 per annum
Maximum of Salary Range: $113,337 per annum
Job Grade: 005
Job Status and Duration: Full Time (FT), Regular (R), vacancy 
Hours of Work: 35 Hour work week
Location: City Hall 
Posting Date: 05/08/2026
Closing Date: 05/21/2026

Areas of Responsibilities 

The Advisor is responsible for supporting the planning, monitoring and coordination of high-impact, cross-departmental corporate initiatives led by Corporate Projects, in alignment with Council and corporate priorities. The Advisor assists in project tracking, budgeting, reporting, communications, and operational responsibilities, and participate in cross-functional working groups. The role provides critical support in executing key projects, such as City Lands, Centre for Innovation, and Heritage Theatre.

1. PROJECT COORDINATION AND EXECUTION

• Undertake project coordination and support, including scheduling, documentation, and milestone tracking, and reporting.
• Support delivery of projects through detailed workplans, timelines, and task management.
• Monitor project risks and escalate issues appropriately.
• Collaborate with internal stakeholders and consultants to ensure aligned execution.
• Support consistency in reporting, documentation, and project governance processes.

2. BUDGETING AND FINANCIAL ADMINISTRATION

• Track project budgets, expenditures, and develop forecasts.
• Assist with contract administration and invoice processing and validation.
• Compile financial updates and reports for internal management.
• Support capital and operating budget submissions.

3. REPORTING AND ANALYTICAL SUPPORT

• Draft reports, presentations, briefing notes, and tracking dashboards.
• Synthesize project data into visual or written summaries to support decision-making.
• Assist with the development and preparation of procurement documents.
• Research into best practices, policy trends, or benchmarking.

4. COMMUNICATIONS AND COORDINATION

• Coordinate and support meetings with staff, external partners, and consultants.
• Prepare and consolidate agendas, minutes, and summary updates.
• Monitor project inbox and facilitate timely response to inquiries.
• Represent the project team in routine communications and coordination forums.
• Develop graphics and imagery to support project visualization.
• Maintain organized digital records, SharePoint content, and internal knowledge repositories.

5. TEAMWORK AND COOPERATION

• Lead and facilitates project coordination and team meetings as required
• Fosters and maintains cooperative working relationships.
• Work well within diverse groups in support of operational goals and objectives.
• Demonstrate and champion corporate values at all times.
• Participate and support as a member of cross-functional team.
• Mentor summer students or interns as required.

SELECTION CRITERIA

Education:

• Post-secondary degree or diploma in Public Administration, Urban Planning, Business, Project Management, or related field.
• Working towards Project Management designation is desirable.

Experience:

• 4-5 years of relevant experience supporting project delivery or coordination in a municipal or public-sector environment.
• Project management experience is desirable.
• Familiarity with budgeting, reporting, procurement, or planning processes is preferred.
• Experience in both public sector and/or unionized environments would be considered assets.

Other Skills and Assets:

• Good understanding of project management principles and municipal government structures
• Strong skills in task planning, time management, and meeting facilitation
• Proficient in Microsoft Office (Word, Excel, PowerPoint), project tracking, and collaboration platforms
• Excellent verbal and written communication abilities
• Detail-oriented with strong organizational and coordination capabilities
• Ability to work independently and collaboratively in a dynamic, multi-project environment
• Discretion, professionalism, and sensitivity to political and public service contexts

Additional Information

Interview:  Our recruitment process may be completed with video conference technology.

**Various tests and/or exams may be administered as part of the selection criteria.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. 

If this opportunity matches your interest and experience, please apply online by clicking the apply now button by (05/21/2026) and complete the attached questionnaire.

We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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